Coaching Terms and Conditions
The terms and conditions below apply to all coaching services provided by The Sculpted Vegan, to any individual. In these terms (“the Terms”), “we”/“us”/“our” means one of The Sculpted Vegan coaches, and “your”/“your”/“yours” means you, the client. Purchasing any Services from us constitutes acceptance of the Terms. The Terms shall not be varied in any way whatsoever unless agreed in advance in writing between the parties. The term “coaching” as here used covers shredding and fat loss coaching, meal planning and macros coaching, veganism coaching and stage prep and posing coaching as well as mindset coaching for clients.
“Fee” means the sum payable by you to us for the Services. “Services” means such coaching services (including but not limited to individual one-to-one sessions over Zoom or telephone, and coaching programs made of numerous sessions) as requested by you. “Session” means a coaching session lasting between 30 to 60 minutes in length.
1.1 We agree to supply the Services to you and you agree to pay the Fee for the same subject to these Terms.
1.2 The exact date and time of our supply of the Services is agreed when you book one of the session slots in the Acuity Scheduling system.
1.3 The amount of the Fee shall be agreed and paid in advance between the parties when you select one of the Services. By selecting a specific Service, you are agreeing to pay the Fee in full at booking as stated in the booking form.
1.4 For bundled Services, you agree to redeem your Sessions within 120 days of the purchase. Any unclaimed Sessions will expire after 120 days and cannot be redeemed.
1.5 All Sessions will be recorded for quality and training purposes. You have the right to request that the recording be sent to you. Inform your coach during your appointment that you would like a copy of the recording. The recordings will only be available for 10 days from the date of the appointment and will expire on the 11th day.
1.6 No variation to these Terms shall be binding unless agreed in writing and signed by both parties.
2. Independent contractor status
The Sculpted Vegan coaches are engaged as an independent contractor. Nothing herein will be deemed or construed to create an employer-employee, joint venture, partnership, or agency relationship between one of The Sculpted Vegan coaches and you for any purpose whatsoever.
3. Your Status
3.1 By purchasing coaching from us, you warrant that: (i) You are legally capable of entering into binding contracts; and (ii) You are at least 18 years old.
3.2 You understand that your coaching results are dependent on your actions. You enter coaching with the full understanding that you are wholly responsible for creating your own results.
3.3 You understand and agree that the Services provided by us is in no way to be construed as psychological counseling or therapy.
4. Our obligations
4.1 We shall endeavour to provide the Services in accordance with these Terms.
4.2 In the event that we cancel the Services or a Session, as applicable, for any reason, we shall offer you a new date for the Services or the Session and no additional Fee shall be payable by you.
4.3 We acknowledge that anything you share with us is completely confidential. We undertake not to disclose any information you share with us in any Session in any way whatsoever (unless in the unlikely event we are required to do so by law).
5. Your obligations
5.1 You shall: (i) co-operate with us as reasonably necessary in order to enable us to provide the Services; and (ii) notify us of if you have any special requirements relating to the Services prior to us providing the Services.
5.2 You understand that for our work to be effective it’s important for you to be as honest, open and at ease as possible.
5.3 You shall notify us, if and when: (i) you say or do anything in a session that you don’t feel comfortable with; and (ii) you have any concern at all with the way we are working. Email notifications should be sent to [email protected].
6.1 For coaching Sessions payment of the Fee by you to us shall be by Paypal or credit card due when the session booked, a minimum of 12 hours before your first Session.
6.2 Payment of all sums shall be made in USD through the ‘Pay Now’ buttons on the https://www.thesculptedvegan.com/coaching/ page.
7. Cancellation Policy
7.1 In the event you decide to cancel your Services and no longer wish to use them, you must do so 48 hours in advance of the scheduled Session in order to receive a refund. If you purchased bundled Services for a discount, you will forfeit the free Session if any Sessions have already been held. You do however have the right to transfer the Services to someone you know as long as you provide this notice to us in writing over email. Email notifications should be sent to [email protected].
7.2 In the event that you notify us that you wish to postpone the Services or the Session prior to the time of commencement of the same, you shall do so 24 hours (1 business days) or more in advance of the next scheduled Session. If you notify us less than 24 hours (1 business days) in advance of the next scheduled Session, the Fee is not refundable.
7.3 In the event that you notify us that you wish to postpone the Services or the Session, you acknowledge and agree that we cannot guarantee to reschedule the same for your preferred date and time.
7.4 In the event that you notify us that you wish to postpone the Services or the Session apart from a Subscription plan, you acknowledge and agree that you have up to 60 days to use a one off coaching Session and up to 120 days to use bundled Sessions.
8. Subscription Plans
8.1 Subscriptions shall include four Sessions per month and one daily accountability check-in with the Coach’s Sculpted Vegan email address or agreed upon text message or Whatsapp message.
8.2 In the event that you notify us that you wish to postpone a Session during a coaching Subscription, you acknowledge that sessions cannot be rolled over into the next month.
8.3 In the event that you notify us that you wish to postpone a Session in a Subscription plan prior to the time of commencement of the same, you shall do so 24 hours (1 business days) or more in advance of the next scheduled Session. If you notify us less than 24 hours (1 business days) in advance of the next scheduled Session, the Session is forfeited.
8.4 You may cancel your Subscription at any time provided you notify us in writing 14 days before your next billing cycle.
8.5 Subscriptions will be automatically charged monthly on the anniversary of the day of the month you registered.
9. Limitation of liability
9.1 We shall not be liable to you (excluding for personal injury or death, fraud, or wilful default) for any loss or damage (including without limitation, any direct, indirect, punitive or consequential loss or damages, or any loss of income, profits, goodwill, data, contracts, and whether in tort (including without limitation negligence, contract or otherwise) that may result in connection with the Services.
9.2 Our liability to you shall at all times be limited to the amount paid, if any, by you for the Services.
All notices to be given under these Terms will be in writing (which may include email). Any notice given by email shall be deemed served when dispatched. Email notifications should be sent to [email protected].
11. Force majeure
We shall not be liable to you or deemed to be in breach of these Terms by reason of any delay in performing or any failure to perform any of our obligations in relation to the Services, if the delay or failure was due to any cause beyond our reasonable control.
No delay or failure by either party to exercise any of its powers, rights or remedies under these Terms will operate as a waiver of them, nor will any single or partial exercise of any such powers, rights or remedies preclude any other or further exercise of them. Any waiver to be effective must be in writing.
If any part of these Terms is found by a court of competent jurisdiction to be invalid, unlawful or unenforceable then such part will be severed from these Terms, the remainder of which will continue to be valid and enforceable to the fullest extent permitted by law.
14. Entire agreement
These Terms together with our booking confirmation constitute the entire agreement between the parties and shall exclude of any other agreement, or understanding of any kind, whether oral or written, relating to the Services.
15. Governing law and jurisdiction
These Terms shall be governed by and construed in accordance with Northern Irish law and the parties hereby agree to submit to the exclusive jurisdiction of the Northern Irish courts.